We respect your privacy and intend to give you as much control as possible over your personal data. The following eLABa Privacy Policy describes what data we collect and for what purpose, how you can manage your data and how to contact us.

The primary legal basis for processing of your personal data in the eLABa information system is the agreement concluded between you and the educational or scientific institution providing you access to the system, subject to stipulations of the European General Data Protection Regulation 2016/679 (GDPR), and Lithuanian Republic laws on Education and Science, Electronic Communications, Cyber security, Legal Protection of Personal Data and others.

We would like to inform you that each Lithuanian research and study institution participating in the eLABa consortium is the controller and processor of personal data of its institution. The metadata database of eLABa scientific and study documents contains bibliographic information and inventory data on scientific and study documents stored by eLABa processors. Therefore, in order to correct the data or to obtain more information on processing of your personal data, you should contact the Data Protection Officer of your institution.

We would like to encourage you to read this Privacy Policy carefully. If you still have questions after this, please do not hesitate to contact us in one of the ways listed in the "Contacts for notifications and inquiries" section.

We will review and update this Privacy Policy in the future, so we encourage you to review it periodically. You can easily find the link on the page and using the search.

What data and for what purposes we process?

The personal data in eLABa are processed for the purposes of establishing authorship, recording and evaluating the results of scientific (artistic) activities of employees and students of research and study institutions, carrying out graduation procedures at a Lithuanian research and study institution, compiling and submitting research and publication related documents.

eLABa processes the data specified in titles 21-25 of the "Regulations of the Lithuanian Academic Electronic Library Information System".

For establishing authorship and completing scientific works

In order to determine the authorship of scientific output, record and evaluate the results of scientific (and artistic) activities of employees and students, carry out graduation procedures, complete and submit research papers and related documents on the basis of concluded agreements, the following data are processed: data subject's name, surname, personal identification code, personal telephone numbers, personal e-mail address, place of work, date of birth, institution (work or study), department of the institution (work or study), type of study (students), academic group (students), date of commencement of studies (students, residents, doctoral students) ), date of completion of studies (students, residents, doctoral students), staff group (employees), position, degree (employees), date of commencement of work, date of completion and / or thesis defence, language of writing of the final version or a research paper, the topic of the thesis, the topic of the final or research work in English, the summary of the thesis or research work in Lithuanian and English, the responsibilities of the participants in the defence process and the data used for identification, the online access status of the thesis or research paper, the deadline, the date of publication, the indication of the completion of the thesis or research work data, thesis or scientific work documents in itself. These data shall be processed in the information system for at least 10 years. Relevant documents are archived within 3 months of the end of the calendar year and kept for 25 years.

For account administration and authentication

For the purpose of system authentication, the following data are processed on the basis of concluded agreements: name, surname, personal identification code, personal telephone numbers, personal e-mail address, given user name, password reminder data. This data is processed in the information system throughout the life of the account, and in the event of termination of the contractual relationship, it is stored for 6 months, and after this period it is deleted.

The following personal data is processed for the administration of the user account and for the purpose of identification on the basis of concluded agreements: data subject's name, surname, personal identification number, degree, student ID number (for students), employee identification number (for employees), e-mail address, institution ( work or study). In the event of termination of the contractual relationship with the data subject, the account shall be frozen as soon as it becomes known, but no later than within 14 calendar days. Account connection data is deleted after 6 months.

For monitoring the provision of services and electronic communications

For the purpose of monitoring and monitoring the provision of services and electronic communications flows, on the basis of legal requirements, the actions of users are automatically recorded in the action logs.

Action logs are protected against unauthorized use, modification, distortion or destruction of the data contained in them.

These data may be used for the purpose of investigating information security incidents, as provided for in the eLABa Information System Secure Electronic Information Processing Rules approved in 2015 July 2 by the order of the Minister of Education of the Republic of Lithuania No. V-710.

These data must be kept in the main event log for at least 60 days, and at the request of the authorities, archived and made available for incident investigations for at least 1 year.

Furthermore, the data specified in Annex 1 to this Law shall be processed in order to ensure the availability of data for the investigation, detection and prosecution of serious and very serious crimes as defined in the Criminal Code of the Republic of Lithuania. Unless otherwise specified by law enforcement authorities, these data shall be processed for 6 months, except for the categories of data specified in the law, and shall be destroyed upon expiry of the established term.

To ensure the security of library visitors and property

For the purpose of ensuring the security of library visitors and property, the following data are processed on the basis of concluded agreements: name, surname, residential address, telephone number, e-mail address, personal identification code of employees, students and other persons visiting the library. These data are processed in the information system for at least 3 years. Relevant documents are transferred to the archive within 3 months of the end of the calendar year and stored for 5 years.

eLABa use of cookies

In order to ensure the quality of the services provided to you and the operation of the website, we use cookies on the eLABa website and collect data on the use of the services.

eLABa uses both technical cookies that are created and used directly to ensure the transmission of information from the website itself (without the intervention of third parties) over the electronic communication network and the operation of the system, as well as analytical (traffic monitoring) cookies. Technical cookies are not used for any other purpose. Such processing does not allow us to identify you directly or indirectly. Deleting these cookies may cause the eLABa website to stop working properly.

We may pass on anonymous statistical information to third parties for the purpose of monitoring and evaluating website traffic and the popularity of individual products or pages, as well as conducting statistical research on anonymous statistics (Google tracking cookies and others as described below). You can delete third-party cookies from your computer or block them using a web browser on your computer. Blocking these cookies can affect search work.

If you click on a link from the eLABa website to other websites, you should read their privacy policy separately. Third-party cookies may be installed when you install plug-ins in your browser. We are not responsible for the content of third-party websites or the privacy policies they use.

https://www.lvb.lt/primo_library/libweb/static_htmls/cookiepolicy/index_en.html

Contacts for notifications and inquiries

If you have any information here or questions about the protection of your personal data and the exercise of your rights, please contact the personal data officer of your institution or the eLABa Security Officer in any way convenient for you:

• to reach Data Protection Officer of your institution please search your institutional web site;
• to reach the eLABa Security Officer of your institution please check the e-mail address or telephone number indicated in the eLABa contact section under Other responsible persons;
• to reach the information security officer of the main eLABa processor, please write to:
  • eLABa Security Officer, Vilnius University, Universiteto g. 3, LT-01513 Vilnius;
  • or contact Vilnius University through the National Electronic Mail Delivery Information System "E. delivery";
  • or directly by e-mail dap@vu.lt.